2020 Capacity Enhancement Support Programme

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CESP focuses on enhancing the long-term capacity of Participants to benefit from and contribute to GBIF’s mission to provide free and open access to biodiversity data. This call is designed to align with the GBIF Capacity Enhancement Framework. The primary objective of CESP projects must target specific capacity needs identified by the Participants themselves to strengthen the GBIF network.

GBIF encourages all Participants to complete capacity self-assessments to help identify capacity strengths and needs. All partners of projects invited to submit full proposals under the 2020 call for proposals are required to complete capacity self-assessments.


All activities funded under the CESP programme must comply with the following general eligibility criteria:

  • Applicants must be in good standing with GBIF (i.e. all partners submitting the project proposal have no overdue or missing reports and/or deliverables from previous projects funded under a programme led by GBIF).
  • Applications must be made by representatives of current GBIF Participants (both voting and associated partners): Applications can be submitted by (1) a GBIF Head of delegation, (2) a GBIF Node manager, or (3) a representative of an institution located in a GBIF participant country only if the application includes a letter of endorsement from the GBIF Head of delegation or Node manager.
  • Project proposals must be jointly prepared by all the partners involved in the project, with one GBIF Participant acting as the project lead and main contact point. We expect that the GBIF Participant acting as the main contact point is located in the country where the majority of the activities are scheduled to take place. Should this not be the case, a rationale explaining this decision is required in the concept note.
  • All CESP funded activities must be not-for-profit.
  • Complete concept notes and full proposals in English must be submitted through the GBIF Grants Portal by the stated deadlines.
  • Applicants must commit cofunding (in-kind or cash) to their projects and provide details of this cofunding in their concept notes and full proposals. Cofunding refers to real costs that are incurred by the applicants while executing the funded project’s activities. These could be in-kind contributions that directly contribute to the project activities (like staff salaries, travel costs etc.) or any in-cash contributions to CESP activities from other funding sources. The level of this cofunding will be taken into account when evaluating the proposal’s value for money.
  • Funding provided under CESP can only be used for expenses relating to GBIF Participants and the three types of action (mentoring activities, support for regional events and training workshops, and documentation). Overheads¹ and expenses related to the purchase of hardware, licences for commercial software, or physical computer networking setup (e.g. internet access) may not be charged to CESP. Ineligible expenses may be included in the projects if they are funded through other sources.
  • All proposed project activities must take place between 01 August 2020 – 31 July 2021. It is recommended to take the general calendar of GBIF-related activities into account when planning events.
  • If invited to submit a full proposal, all project partners must confirm their participation in writing and include this in the application.
  • All project partners will be required to complete a capacity self-assessment when preparing full proposals and as part of the reporting process.